Key Responsibilities include:

• Financial planning and analysis: Lead annual budgeting, forecasting, and long-range financial planning; develop financial models and scenario analyses; and monitor performance through variance analysis.
• Portfolio and operational management: Oversee SHC funds flow across clinical, sponsored, and non-sponsored accounts; support faculty compensation programs; and manage budgets for centrally managed programs and divisional initiatives.
• Sponsored research financial management: Oversee post-award financial management in collaboration with RMG and OSR, ensuring compliance with sponsor and University requirements including allowability, salary cap, subawards, and award closeout.
• Reporting and decision support: Develop and maintain financial reports, dashboards, and executive-level summaries; and provide clear, concise financial guidance to faculty and administrative leaders.
• Cross-functional collaboration & stewardship: Partner with stakeholders across the Division, School, and University to resolve issues, align reporting approaches, and strengthen internal controls and compliance.
• Process improvement: Drive process improvements and implement scalable workflows across budgeting, reporting, award management, PTA setup, invoicing, and SHC funds flow.
• High-visibility initiatives: Lead and/or support complex initiatives that improve financial reporting, operational transparency, and stakeholder experience.
• Complex issue resolution: Identify and resolve complex issues spanning multiple functional areas; develop recommendations and coordinate implementation with stakeholders.
• People leadership and development: Manage and develop staff, including hiring, onboarding, coaching, performance management, and succession planning.

Duties include:

• Manage the work of other employees, make hiring decisions, provide coaching and mentoring, manage performance, contribute to succession planning within area of responsibility.
• Establish overall objectives or direction for a unit, project, or operational area. Plan, direct, and monitor all budgets for areas of responsibility, and manage business operation and administration of a functional unit or area; may lead a team in providing post award sponsored research administration and services.
• Identify and resolve complex issues which may span multiple areas, apply ingenuity and creativity to problem analysis and resolution.
• Oversee report preparation and analysis requiring the consolidation of multiple, complex financial and statistical data points.
• Communicate financial policies and procedures; ensure accuracy, completeness, and timeliness for management financial processes and reports.
• Collaborate with other colleagues on cross functional projects; contribute to solutions that may affect policy changes or the development of new controls or processes.
• Participate in critical analysis of existing systems, policies, and procedures; recommend and implement approved solutions.
• Contribute to projects in work area or unit; make decisions determining approach to managing and completing processes.
• Represent the unit within the functional unit or school and to external constituencies. 

DESIRED QUALIFICATIONS:

• Master's degree in finance, accounting, healthcare administration, MBA, or related field.
• Knowledge of SeRA, Oracle systems is a plus.
• Ability to manage a sponsored project with an understanding of its overall scope and goal.
• Expert knowledge and fluency of governmental regulations (Uniform Guidance, FAR, etc.).
• Ability to complete Cardinal Curriculum I and II within first year in role.
• Proficiency in data management and analysis tools.
• Experience with financial processes relating to clinical research, academic organizations, and/or academic medicine.
• Prior supervisory experience.
• Strong project management skills.
• Exceptional organizational skills and attention to detail and accuracy. 
• Demonstrated ability to prioritize own work, multitask, and respect deadlines. 
• Excellent written, oral, and interpersonal communication skills.
• Personal effectiveness and credibility.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor's degree and six years relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Advanced knowledge of Microsoft Office Suite.
• Knowledge of Oracle or other business financial systems.
• Solid understanding of financial principles.
• Advanced oral and written communication skills.
• Ability to clearly and effectively present information to internal and external audiences, and all levels of management.
• Strong analytical skills to review and analyze complex financial information.
• Strong leadership and management skills with previous experience managing people, delegating workload and providing direction/corrections as necessary.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Demonstrated competency in project management of a high volume of work, some of which is cyclical. 
  If managing sponsored projects, ability to manage post and pre award administration for sponsored projects within his/her unit. Knowledge and fluency of governmental regulations and completion of Cardinal Curriculum level I and II. 
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. 
• Demonstrated experience working successfully with PIs, their administrative staff, and the office of sponsored research and external sponsors.  
• Demonstrated success in performing meticulous, high quality and compliant work. 
• Ability to interpret complex research and fiscal policies, assimilate information from a wide range of resources and act like a mentor and resource to others.

PHYSICAL REQUIREMENTS:

• Constantly sitting. 
• Frequently perform desk-based computer tasks, use telephone, writing by hand, sort/file paperwork.
• Occasionally stand/walk, lift/carry objects weighing 11-20 pounds.
• Rarely reach/work above shoulder.

WORKING CONDITIONS:

• Routine extended working hours during peak cycles; travel to school/unit sites across university.

WORKING STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu/.

About Division of Hospital Medicine, Stanford University School of Medicine

Hospital Medicine is the fastest growing division within the Stanford Department of Medicine, with 200+ primary CE/UML faculty across Stanford Health Care, Sequoia Hospital, and SHC–Tri-Valley, and 40 affiliate faculty at the Veterans Affairs Palo Alto Health Care System and the Santa Clara Valley Medical Center. We lead in clinical inpatient care, medical education, quality and patient safety, and cutting-edge research from COVID-19 clinical trials to innovations in informatics and AI. United by a commitment to excellence in delivering care, collaboration, and innovation, we’re shaping the future of hospital medicine.

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